Executive Assistant

Job description:

Executive Assistant to Managing Director

Experience: 3 - 5 years

KPI/KRA/ Goal Setting

• Ability to articulate the tasks quickly, effectively, and efficiently

• Databases are current and accurate at all times

• All correspondences are recorded, received/sent, and distributed correctly and promptly

• Efficiency in prioritizing Directors work/task on daily basis

• Ability to perform tasks on behalf of the Directors

• Initiative taken to enhance organizational growth

• Active involvement and participation in continuous improvement

• Adherence to company policies, and discipline

Managerial Duties- Professional

• Organizing and scheduling meetings

• Time management activities for the Directors

• Taking dictation and minutes of the meeting

• Preparing the agenda of the meeting, producing documents, drafting reports when required

• Giving reminders

• Reviewing and answering incoming mail, and other correspondences on behalf of Director

• Prioritizing work for Directors

• Carrying background research

• Drafting letters

• Preparing for video conferencing

• Making presentations, charts, graphs when required

• Operating standard office equipment

• Establishing and maintaining various filing and record management system

• Updating the conclusion of the meeting

Managerial Duties- Personal

• Arranging travel and other things such as visa, accommodation, etc

• Shopping for gifting people with professional interest

• Making personal enquiries

• Remembering and reminding special occasions such as birthday, anniversary, etc

• Paying and checking of bills, debit card or credit card statements, etc

• Reminder for attending social functions, and sending a note for not attending

• Managing Directors’ driver and related issues

General Management

• To provide their own daily, weekly, monthly, and quarterly reporting and plans to Directors

• Overlook administration related work

• Contributes to team effort by accomplishing related results as needed as per the direction of the Directors and the Company’s goals and vision

• Provide feedback to The Company to continuously improve

• Other work as directed by the Directors

Salary: Rs. 40,000 to Rs. 45,000 pm

Benefits:

• Paid sick time

• Paid time off